Agenda Item Wording:
title
FY23-24 Cape Seal Notice of Completion - Authorize the City Manager to file a Notice of Completion for the construction of the FY 23-24 Cape Seal Project.
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Deadline for Action: 9/16/2024
Submitting Department: Public Works
Contact Name and Phone Number: Danny Galindo, Public Works Manager, danny.galindo@visalia.city <mailto:danny.galindo@visalia.city>, 713-4186 Nick Bartsch, Public Works Director, nick.bartsch@visalia.city <mailto:nick.bartsch@visalia.city>, 713-4052
Department Recommendation:
Staff recommends that City Council authorize the City Manager to file a Notice of Completion for the FY 23-24 Cape Seal Project (1410- 72000/CP0247-999).
Background Discussion:
The City utilizes multiple pavement preservation methods including, but not limited to, reclamite, cape seal, and crack seal. The streets are analyzed through the City’s Pavement Management Program to determine cost-effective maintenance recommendations, while optimizing the expenditures of limited fiscal resources.
This annual Cape Seal project was based on a project list developed from the Pavement Management Program in combination with field investigations. To increase the longevity of pavement surfaces, it is imperative for the City to perform the appropriate preventative maintenance and enhancement treatments to the City’s streets at the proper time. Performing a cape seal treatment at this life-stage of the selected streets is beneficial as it extends the overall pavement life at a relatively inexpensive cost. Without this type of treatment, as streets deteriorate further, future maintenance and eventual replacement becomes more expensive and more time consuming.
This iteration of the Cape Seal project was performed throughout the City, as shown in the attached map. The project sealed approximately [10 miles] of streets which amounted to an area of [232,398 square yards]. The contractor, VSS International of West Sacramento, CA, completed the FY 23-24 Cape Seal project within the contract time frame and budget without any change orders. The project was publicized through the City’s social media and the contractor’s own notification process, which minimized resident complaints.
Fiscal Impact:
The FY23-24 Cape Seal construction project (CIP 1410-72000/CP0247-999) was funded by Measure N (Fund 141) with a total project funding of $2,200,000.
Below is a breakdown of all the costs associated with this project:
Project Summary: FY 23-24 Cape Seal Project, CP0247 (Measure N)
Project Budget: $2,200,000.00
Project Costs:
Construction Cost $1,867,768
Construction Management & Inspections $18,041
Material Testing $17,936
Total Project Cost $1,903,746
Approximate Funding Remaining (Measure N) $296,255
This project has a surplus of approximately $296,255. This surplus was a result of the lowest construction bid coming in under the Engineer’s estimate.
Prior Council Action:
October 16, 2023: City Council authorized the City Manager to award the construction contract for the FY 23-24 Cape Seal Project to VSS International in the amount of $1,867,768.
Other: N/A
Alternatives: None recommended.
Recommended Motion (and Alternative Motions if expected):
recommendation
I move to authorize the City Manager to file a Notice of Completion for the FY 23-24 Cape Seal Project.
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Environmental Assessment Status: N/A
CEQA Review: N/A
Attachments .:
1) Project Map
2) Contractor Disclosure Form