Agenda Item Wording:
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Approval of Change Order for the Caldwell Avenue Widening Project - Approve Contract Construction Change Order for the Caldwell Avenue Widening Project from Santa Fe Street to Lovers Lane in the amount of $271,830.61.
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Prepared by:
Eric Bons, Senior Civil Engineer, eric.bons@visalia.city, 559-713-4350
Chris Crawford, City Engineer, chris.crawford@visalia.city, 559-713-4331
Jason Huckleberry, Engr. & Bldg. Dir., Jason.huckleberry@visalia.city, 559-713-4495
Department Recommendation:
Staff recommends City Council approve the contract change order for the Caldwell Avenue Widening Project from Santa Fe Street to Lovers Lane in the amount of $271,830.61.
Summary:
Staff seeks approval from Council for a contract change order for the bore and jacking of the sanitary sewer trunk line under Cameron Creek at the intersection of Caldwell Avenue and Lovers Lane. The installation of the sewer main under Cameron Creek will allow for the extension of the sanitary sewer trunk line approximately 1,500 feet east of Lovers Lane to support future development.
Engineering staff presented this item to the Change Order Committee on August 6, 2025, where the committee reviewed and approved. The Change Order Committee is a non-appointed committee of technical staff who are not directly involved with the project being considered. The Committee reviews the contract change order request for completeness, accuracy, constructability, objectivity, consistency, and overall insight.
Background Discussion:
The Caldwell Avenue Widening project from Santa Fe Street to Lovers Lane (Rd. 140) will widen Caldwell Avenue from 2-lanes to 4-lanes with a raised center median, curb, gutter, sidewalk, and a joint use pathway. This project will include the extension of the City’s storm drain and sanitary sewer systems within the City’s project limits.
The construction plans had called for the installation of the sewer main under the Cameron Creek culvert by an open trench method. The contractor questioned this method due to the depth of the sewer main and difficulty maintaining the integrity of the existing Cameron Creek box culvert. After further review of the box culvert, the final resolution was to utilize the jack and bore method of installing the sewer main under the Cameron Creek culvert. This method will keep the integrity of the existing concrete culvert and minimize the impacted area to the intersection of Caldwell Avenue at Lovers Lane while allowing traffic to flow through the intersection during the installation of the sewer main through the intersection.
The work has not been completed, and the contractor has not requested any additional working days which will keep the project within the scheduled completion date of May 2026.
There were additional design services needed to incorporate this change, which also involved modifications to a sewer line being extended north into Lovers Lane to service future development within the City of Visalia. The new design requires an additional sewer manhole and additional sewer main for the routing of the sewer main to service the future development along Lovers Lane north of Caldwell Avenue. All of these construction items are included in this construction change order.
Fiscal Impact:
This project is funded by SB1-LPP funds and Measure R funds as shown in the following table.
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Project Funding: |
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Measure R Regional (Fund 133) |
$19,431,780 |
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Measure R Local (Fund 131) |
$783,300 |
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Senate Bill1 - Local Partnership Program (ROW phase) |
$400,000 |
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Senate Bill1 - Local Partnership Program (Construction phase) |
$3,844,000 |
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Total Project Estimate |
$24,459,080 |
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Project Cost: |
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Environmental Process |
$50,000 |
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Design Consultant (4Creeks) |
$1,539,231 |
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Estimate City Design & RW Support |
$325,000 |
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RW Estimate (see above) |
$1,600,000 |
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Estimate Pole Relocation at Burke Street |
$140,000 |
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Estimate Culvert Permits |
$325,000 |
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Estimate Electrical Service |
$50,000 |
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Construction Bid (Avison Construction) |
$14,741,768 |
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Construction Management (Vanir) |
$480,090 |
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Construction Testing (Krazan) |
$221,835 |
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Estimate City Construction Staff & Misc. Const. |
$278,165 |
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Estimate Construction Surveying/Staking |
$125,000 |
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Construction Contingency (20%) |
$3,000,000 |
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Total Project Estimate |
$22,876,089 |
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Summary: |
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Project Funding |
$24,459,080 |
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Project Cost |
$22,876,089 |
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Project Budget Remain: Surplus / (Deficit) |
$1,582,991 |
The change order amount of $271,830.61 is within the budgeted construction contingency amount.
Prior Council Action:
July 21, 2025. City Council authorized the fee payment of $168,844 to California Water Service for the installation of fire hydrants and irrigation water services for the Caldwell Avenue Widening Project from Santa Fe Street to Lovers Lane.
May 19, 2025. City Council accepted a presentation outlining the construction phases of work, traffic detours, closures and resident impacts for the Caldwell Avenue Widening Project from Santa Fe Street to Lovers Lane.
March 7, 2025. City Council authorized the fee payment of $121,000 to the National Fish and Wildlife Foundation for mitigation credits for the Caldwell Avenue Widening Project from Santa Fe Street to Lovers Lane.
January 11, 2025: City Council authorized the execution of an agreement with Krazan & Associates, Inc. to provide Geotechnical Material Testing Services for the Caldwell Avenue Widening Project from Santa Fe Street to Lovers Lane in the amount of $221,835.
December 16, 2024: City Council authorized approval of Amendment No. 6 with 4Creeks, Inc. in the amount of $104,630.00 for additional design services related to the Caldwell Avenue Widening Project from Santa Fe Street to Lovers Lane.
November 18, 2024: City Council authorized the award of the construction contract for the Caldwell Avenue Widening Project from Santa Fe Street to Lovers Lane to Avison Construction, Inc. in the amount of $14,741,768.00 and execute an agreement with Vanir Construction Management, Inc. to provide construction management services for the Caldwell Avenue Widening project from Santa Fe Street to Lovers Lane in the amount of $480,090.00.
October 7, 2024: City Council accepted an update on the real property negotiations for properties needed for the Caldwell Avenue Widening from Santa Fe Street to Lovers Lane Project (CP8268).
September 16, 2024: City Council authorized approval of Amendment No. 5 with 4Creeks Inc, in the amount of $103,246.00 for additional design services related to the Caldwell Avenue Widening Project from Santa Fe Street to Lovers Lane and accept and appropriate funds allocated from the Senate Bill 1 - Local Partnership Formulaic Program (SB1-LPP) in the amount of $3,844,000.
June 3, 2024: City Council authorized the City Manager to execute a cooperative agreement for reimbursement with the County of Tulare for the installation of a sewer main in Avenue 280 (Caldwell Avenue) from Lovers Lane (Rd. 140) to Rd. 144 and the appropriation of $535,000 from the Wastewater Trunkline Fund (231).
April 1, 2024: City Council accepted an update on the real property negotiations for the properties needed for the Caldwell Avenue Widening from Santa Fe Street to Lovers Lane Project (CP8268).
December 18, 2023: City Council accepted an update on the real property negotiations for the properties need for the Caldwell Avenue Widening from Santa Fe Street to Lovers Lane Project (CP8268).
September 18, 2023: City Council accepted an update on the real property negotiations for properties needed for the Caldwell Avenue Widening from Santa Fe Street to Lover Lane Project (CP8268)
August 7, 2023: City Council adopted a Resolution of Necessity to acquire property and temporary construction easements for portions of eight separate properties along Caldwell Avenue between Santa Fe Street and Lovers Lane for the purpose of widening Caldwell Avenue (CP8268).
June 5, 2023: City Council accepted an update on the real property negotiations for properties needed for the Caldwell Avenue Widening from Santa Fe Street to Lovers Lane Project (CP8268).
October 4, 2021: Council accepted and authorized an appropriation of $1,387,000 from the Senate Bill 1 - Local Partnership Program (SB1-LPP) for the Caldwell Avenue Widening from Santa Fe to Lovers Lane Project (CP8268)
September 21, 2020: Council authorized approval of Amendment Number 2 with 4Creeks Inc. in the amount of $489,755.00 bringing the contract from $768,000.00 to $1,257,755.00 for additional services related to the Caldwell Avenue Widening from Santa Fe to Lovers Lane (CP8268)
April 20, 2020: Council authorized amending the Measure R Supplemental Agreement for the Caldwell Avenue Widening from Santa Fe to Lovers Lane (CP8268) due to increase in the scope of work.
May 2, 2016: Council authorized a contract with 4Creeks Engineering Co. for RFP 15-16-49 to prepare Plans, Specifications, and Estimate for the Caldwell Avenue Widening from Santa Fe to Lovers Lane.
November 21, 2022: Council, in closed session, approved property appraisals and authorized City staff and consultant to purchase properties with authority to pay up to twenty percent above appraised value.
Other: None
Alternatives: None recommended.
Recommended Motion (and Alternative Motions if expected):
recommendation
I move to approve the contract change order for the Caldwell Avenue Widening Project from Santa Fe Street to Lovers Lane in the amount of $271,830.61.
Environmental Assessment Status: The environmental assessment has been completed.
CEQA Review: The CEQA review was conducted by County of Tulare for the Avenue 280 (Caldwell Avenue) Corridor Enhancement project.
Deadline for Action: 8/18/2025
Attachments:
1. Project Location Map
2. Change Order Documents