Agenda Item Wording:
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Park Project Notice of Completion - Request authorization to file a Notice of Completion for the Whitendale Park Shade Structure Design & Installation Services.
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Prepared by: Daryl Tillman, Park Maintenance Supervisor 713-4435; daryl.tillman@visalia.city Alvin Dias, Parks and Facilities Manager 713-4564; alvin.dias@visalia.city Jason Glick, Parks and Recreation Director 713-4042; jason.glick@visalia.city
Department Recommendation: Staff recommend that the City Council authorize the filing of a Notice of Completion for the Shade Structure Design & Installation Services Project at Whitendale Park.
Summary:
The scope of work included the design and installation of a freestanding shade structure. The contract was awarded to Bakersfield Paving Inc. at the April 15, 2024, City Council Meeting in the amount of $119,704.19.
Background Discussion:
On March 12, 2024, and March 19, 2024, the City solicited bids by advertising in the Visalia Times Delta and the Request for Proposals (RFP) was posted on Bid-Net. The City also emailed the RFP notices to contractors who have requested to be on the City’s construction projects list to participate in this bid process.
On March 27, 2024, and March 28, 2024, two mandatory pre-bid meetings were held at Whitendale Park. Several contractors attended the pre-bid meetings. During the pre-bid meetings, staff reviewed the bid specifications, reviewed the mandatory requirements imposed by the State of California Department of Industrial Relations, and answered any questions.
Staff received several questions from contractors where staff carefully reviewed and answered them in a separate addendum.
On April 11, 2024, the City received three proposals from three (3) proposers. A selection committee was formed and met on April 30, 2024.
The selection committee reviewed the designs in a two-part process. The first review of the proposals that were submitted used the design criteria that were established in RFP #23-24-12E. During their review the committee felt that the proposals submitted by Bakersfield Paving Inc. and Zoom Recreation had the top two designs and met the design criteria established in RFP #23-24-12E. Staff then submitted the results to the Purchasing Division and the sealed cost proposal was released to the selection committee for review. The selection committee then meet again on May 8, 2024, to review the cost for the design and concluded that the Bakersfield Paving Inc. proposal met the requirements of RFP #23-24-12E and the needs of the community.
Fiscal Impact: The fiscal impact for the Whitendale Park Shade Structure Design & Installation Services Project was part of the American Rescue Plan Act (ARPA), of which $3,900,000 was budgeted for park improvements in (Project No. 3880-72000/CP0763-999). There were no change orders for the Whitendale Park Project.
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Whitendale Park Playground Shade Structure Design & Installation Services Project CIP 3880-72000/CP0763-999 |
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Fund 388 – ARPA Fund |
$120,248.16 |
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Actual Construction Costs |
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Bakersfield Paving Inc. |
$119,704.19 |
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Legal Advertisement |
$ 57.43 |
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Building Permit |
$ 486.54 |
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Total Project Costs |
$120,248.16
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Prior Council Action: April 15, 2024 – Council authorized the City Manager to award and enter into a construction contract with Bakersfield Paving Inc. for the Shade Structure Design & Installation Services.
Other: None
Alternatives: N/A
Recommended Motion (and Alternative Motions if expected):
recommendation
Move to Authorize the filing of a Notice of Completion for the Whitendale Park Shade Structure Design & Installation Services Project
Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 9/2/2025
Attachments: Location Map, Draft Notice of Completion, Site Photos