Agenda Item Wording:
title
Notice of Completion - Authorize the City Manager to file a Notice of Completion for the Traffic Signal Interconnect Project along Ben Maddox Way and Tulare Avenue.
body
Deadline for Action: 12/16/2024
Submitting Department: Community Development
Contact Name and Phone Number:
Eric Bons, Senior Civil Engineer, Eric.Bons@visalia.city, (559) 713-4350
Chris Crawford, City Engineer, Chris.Crawford@visalia.city, (559) 713-4331
Jason Huckleberry, Engineering & Building Director, Jason.Huckleberry@visalia.city, (559) 713-4495
Department Recommendation:
Staff requests City Council authorize the City Manager to file a Notice of Completion for the Traffic Signal Interconnect Project along Ben Maddox Way and Tulare Avenue.
Background Discussion:
The City continues to expand its Intelligent Transportation System (ITS) network by establishing new connections to signalized intersections. Under that broad goal, this project installed new fiber optic cable between the VECC and existing signalized intersections along the following street sections:
• Ben Maddox Way from Goshen Avenue to Tulare Avenue
• Tulare Avenue from Ben Maddox Way to Lovers Lane
• Noble Ave from Ben Maddox Way to Walmart driveway
Within each signalized intersection, new communication equipment was installed and connected to the existing infrastructure. New equipment to be installed includes CCTVs, signal controllers, ethernet switches, fiber terminations panels, and other ancillary equipment that enables communication with the TMC located in the Visalia Emergency Communication Center (VECC). The traffic signal interconnection communication expanded the City’s ITS network to connect seven additional signalized intersections. Five of these traffic signals are along Ben Maddox Way from Goshen Avenue to Tulare Avenue. The connectivity between the seven traffic signals along this corridor and the TMC allow for the modification of these traffic signals remotely from the TMC, allowing for better flow of traffic. Additionally, a new fiber optic cable was installed between VECC and the new Fire Station #56 on Lovers Lane to provide communication network capabilities and emergency-vehicle traffic control.
The original construction contract was awarded to A-C Electric Company in the amount of $1,447,432.00. The final construction cost included a construction change order for a total project construction cost of $1,452,157.00. The total construction change orders amounted to $4,725.00 (0.33%). The following is a breakdown of the construction change order.
|
Errors & Omissions (E & O) |
$ 0 |
0.00% |
|
Utilities (UT) |
$ 0 |
0.00% |
|
Balance of Quantities (BQ) |
$ 0$ 0 |
0.00% |
|
Unforseen Conditions (UN) |
$ 0 |
0.00% |
|
Owner Directed Change in Scope (CoS) |
$4,725.00 |
0.33% |
|
TOTAL: |
$4,725.00 |
0.33% |
Owner Directed Change in Scope (CofS):
The change that was scope directed by the City covers the additional time and material to complete the fiber optic connection from the street into the Fire Station 56 communication room located within the fire station.
Fiscal Impact:
The Traffic Signal Interconnect Project along Ben Maddox Way and Tulare Avenue was funded in most part by the Measure R Local Fund. The portion of the project to connect the new Fire Station 56 to the City’s communication network was funded by the Measure N Fund. Table below is a breakdown of the overall project budget.
|
Project Funding: |
|
|
Measure R Local Fund (131) - CP0460 |
$2,026,000 |
|
Measure N Fund (141) - CP0346 |
$54,909 |
|
Total Project Funding: |
$2,080,909 |
|
|
|
|
Project Cost: |
|
|
Design Consultant Contract (Kimley-Horn) |
$136,615 |
|
Design Staff Time |
$22,800 |
|
Construction Contract (A-C Electric Co.) |
$1,447,432 |
|
Construction Change Order(s) |
$4,725 |
|
City Construction Management & Inspection |
$32,000 |
|
|
|
|
Total Project Cost: |
$1,643,572 |
|
|
|
|
Summary: |
|
|
Project Funding: |
$2,080,909 |
|
Project Cost: |
$1,643,572 |
|
Project Budget Remaining: Surplus / (Deficit) |
$437,337 |
The amount of $54,909 identified as part of the project budget represents the portion of the project funded by the Measure N Fund, CP0346, for the work performed by the contractor to connect Fire Station 56 to the City’s communication network.
The budget surplus came from the Measure R Local funds and will be returned to the fund upon project closeout.
Prior Council Action:
October 2, 2023: City Council authorized the City Manager to award a construction contract to A-C Electric Company in the amount of $1,447,432 and appropriate $1,876,000 from Measure R Local Fund (131).
November 16, 2020: City Council authorized the City Manager to award the professional design services contract to Kimley-Horn and Associates, Inc. for the design of the Traffic Signal Interconnect Project in the amount of $136,615.00 and appropriated $150,000 from Measure R Local Fund (131) for the design phase.
Other:
None.
Alternatives:
None Recommended
Recommended Motion (and Alternative Motions if expected):
recommendation
Authorize the City Manager to file a Notice of Completion for the Traffic Signal Interconnect Project along Ben Maddox Way and Tulare Avenue.
end
Environmental Assessment Status:
Not required at this time since this action is for the closeout of the project
CEQA Review:
CEQA Review Completed - Categorical Exemption, Section 15301
Attachments:
Map of Project Area