Agenda Item Wording:
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Authorization for the City Manager to enter into a contract with Shape, Inc. of Pleasanton, Ca as a sole source vendor to purchase four (4) 25HP, 480volt 3-phase submersible pump and motors for the Airport lift station in the amount of $200,351.40, and appropriate the funds for payment from the Wastewater Treatment Plant fund (431).
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Deadline for Action: 1/18/2022
Submitting Department: Public Works
Contact Name and Phone Number:
Wyndi Ferguson, Interim Public Works Director, wyndi.ferguson@visalia.city, 713-4186
Department Recommendation:
Staff recommends authorizing the City Manager to enter into a contract with Shape, Inc. of Pleasanton, Ca as a sole source vendor to purchase four (4) 25HP, 480volt 3-phase submersible pump and motors for the Airport lift station in the amount of $200,351.40, and appropriate the funds for payment from the Wastewater Treatment Plant Fund (431),
Background Discussion:
The Airport lift station pumps approximately 2 million gallons of raw sewage a day utilizing 4 submersible pumps that rotate the lead position to keep each pump from running 24 hours a day. In November 2021, the lift station experienced a main breaker failure that was later determined to be caused by a catastrophic pump failure. When the pumps were pulled for inspection only one had failed, but within a week, two more had failed, leaving one operational pump. Staff has since rented a pump at a monthly cost of $5300, to keep this lift station operational.
The City currently has a contract with Shape, Inc. to purchase Flygt pumps for our lift stations with a not to exceed amount of $200,000 annually. Staff has currently utilized $29,000 of this contract, with an additional $40,000 on order awaiting shipment. Staff has received a quote from Shape Incorporated, the City’s sole source vendor for Flygt pumps, to replace all 4 lift station pumps at a cost of $200,351.40. Based upon the existing contracts process, staff is recommending that the purchase of these pumps be sole sourced to Shape, Inc., outside of their annual contract, to ensure that staff has the ability to continue to utilize the contract for other operational needs.
All of the City’s existing sanitary lift stations and several storm lift stations use Flygt pumps, and Shape is the sole distributer and certified repair center for Flygt pumps in Central California. Although these pumps can be purchased from other retailers, those retailers would be purchasing them from Shape, and would not be authorized to provide factory authorized service.
Fiscal Impact:
The cost of this purchase is $200,351.40 and funds are available to be appropriated from the Wastewater Treatment Plant Fund (431) fund balance.
Alternatives:
No other option is recommended.
Recommended Motion (and Alternative Motions if expected):
recommendation
Staff recommends authorizing the City Manager to enter into a contract with Shape, Inc. of Pleasanton, Ca as a sole source vendor to purchase four (4) 25HP, 480volt 3-phase submersible pump and motors for the Airport lift station in the amount of $200,351.40 and appropriate the funds for payment from the Wastewater Treatment Plant Fund (431).
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Attachments:
Shape, Inc Contract (C19014)
Shape, Inc Quote (102389FL)