Agenda Item Wording:
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Notice of Completion for Fiscal Year 2024-25 Reclamite Project - Authorize the City Manager to file a Notice of Completion for the FY 24-25 Reclamite Project.
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Prepared by:
Danny Galindo, Public Works Manager, danny.galindo@visalia.gov, 713-4186
Nick Bartsch, Public Works Director, nick.bartsch@visalia.gov, 713-4052
Department Recommendation: Staff recommends that City Council authorize the City Manager to file a Notice of Completion for the FY 24-25 Reclamite Project (CIP 1410-72000/CP0248-999 & CIP 2730-72000/CP8358-999).
Summary:
The FY 24-25 Reclamite Project, funded through Measure N and Landscape and Lighting Districts (L&L), was successfully completed by Talley Oil within the approved budget and timeline with one change order. The contractor was directed to add and remove streets that were not included in the original package for reclamite for a total increase of $601.89 to the original contract.
The project treated approximately 75 miles (1,768,750 square yards) of residential and collector streets throughout the city. This preventative maintenance effort is part of the City’s ongoing pavement preservation program aimed at extending roadway lifespan. Staff requests Council authorization for the City Manager to file a Notice of Completion.
Background Discussion:
The City currently utilizes multiple pavement preservations methods including, but not limited to, reclamite, cape seal, and crack seal. The streets are analyzed through the City’s Pavement management program to determine the most applicable, and most cost-effective maintenance method to optimize the city’s limited resources.
This annual Reclamite Project is developed from a project list derived from the pavement management program, in combination with field investigations. To increase the longevity of pavement surfaces, it is important for the City to perform the correct preventative maintenance treatment to streets at the appropriate time. Performing a reclamite pavement treatment at this life-stage of the selected streets is beneficial as it extends the life of the pavement at a relatively inexpensive cost. Without this preventive maintenance, as streets continuously deteriorate, future maintenance becomes more expensive and more time consuming.
In the last 5 years the City has Reclamited approximately 300-total miles of streets with the application of the rejuvenation process, equating to a total area of 5.8 million square yards.
Fiscal Impact:
This project was funded by Measure N and Landscape and Lighting Districts (L&L). Since L&L District funds can only be used in the respective L&L district, the project is split into two parts:
CP0248 - Measure N (Fund 141)
CP8358 - L&L (Fund 273)
Each L&L District maintains its own fund balance for which any maintenance activity (i.e. landscaping, pavement rehabilitation, etc.) performed within that district is charged. Older assessment districts were not assessed to cover pavement rehabilitation maintenance at the time. In these cases, Measure N Funds are used to cover costs.
The authorized budget for each project is as follows:
Measure N Reclamite Project for 2024-25 (1410-72000/CP0248-999) $1,440,717
L&L Reclamite Project for 2024-25 (2730-72000/CP8358-999) $33,000
The total cost of the FY 2024-25 Reclamite Project for Measure N and L&L District is shown below:
Project Cost Summary: FY 24-25 Reclamite Project, CP0248 (Measure N Fund)
Project Budget $1,263,415.00
Project Costs:
Construction Management $306.01
Construction Cost $1,261,311.52
Change Order No. 1 $601.89
Total Project Cost $1,262,219.42
Approx. Project Budget Surplus (Measure N) $1,195.58
Project Cost Summary: FY 24-25 Reclamite Project, CP8358 (L&L Fund)
Project Budget $33,000.00
Project Costs:
Construction Management $14.00
Construction Cost $23,435.82
Total Project Cost $23,449.82
Approx. Project Budget Surplus (L&L Fund) $9,550.18
Note that the L&L Fund balance represents the sum balance of the available pavement maintenance budget of all districts combined; each district’s balance varies from district to district. Cost expenditures for each district will be tracked and recorded against each district upon project completion. The L&Ls involved have adequate funding for this project.
Unexpended Measure N and L&L funds, following completion of the project, will be returned to its respective fund sources to be used for future pavement preservation projects.
Prior Council Action: April 21, 2025 City Council authorized the City Manager to award the construction contract for the FY 24-25 Reclamite Project to Talley Oil in the amount of $1,261,311.52.
Other: N/A
Alternatives: None recommended
Recommended Motion (and Alternative Motions if expected):
recommendation
I move to authorize the City Manager to file a Notice of Completion for the FY 24-25 Reclamite Project.
Environmental Assessment Status: N/A
CEQA Review: N/A
Deadline for Action: 11/17/2025
Attachments:
Project Map
Contractor Disclosure Form