Agenda Item Wording:
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Purchase of a 2024 Dodge Ram 5500 for Wastewater Collections Division - Authorize the purchase of a 2024 Dodge Ram 5500 from Jim Manning Dodge, Inc. for $236,430.10.
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Deadline for Action: 2/18/2025
Submitting Department: Public Works
Contact Name and Phone Number:
Ben Litwack, Public Works Manager, (559) 713-4671, ben.litwack@visalia.city
Nick Bartsch, Public Works Director, (559) 713-4052, nick.bartsch@visalia.city
Department Recommendation: Staff recommends that Council authorize the purchase of a 2024 Dodge Ram 5500 from Jim Manning Dodge, Inc., outfitted with a utility bed, crane, welder, and compressor for $236,430.10 to replace a 2013 Ford F-350 4X4.
Background Discussion:
The Wastewater Collections Division currently has a 2013 Ford F-350 4x4 (Unit # 318218) that is coming to the end of its service life. According to City policy, pickup trucks of this size are eligible for replacement after 10 years and 125,000 miles. Unit # 318218 currently has 123,862 miles, and while it does not quite meet the mileage requirement at this exact moment in time, it will meet the requirement within the next 2 months. Staff feels the opportunities for increased efficiency and cost savings justify the early replacement of this vehicle. This routine replacement provided an opportunity to assess the Wastewater Collections Division’s fleet and needs and better equip the replacement vehicle to meet the current needs of the Division. The Wastewater Collections Division intends to replace the Unit # 318218 with a 2024 Dodge Ram 5500, outfitted with a utility bed, crane, welder, and compressor. This new truck will not only replace the need for the existing truck, but it will also enable the Collections Crew to perform the work of pulling and resetting storm and sanitary lift station pumps without the use of an outside contractor. There are currently 50 lift station pumps within the City’s storm and sanitary sewer systems, and regular maintenance requires that each be pulled annually for inspection. The cost to have an outside contractor pull a lift station pump is approximately $5,000, and this new functionality will provide cost savings by performing this work in-house. Self-performing this work will also enable the Collections Crew to respond more quickly to pump failures, thus increasing efficiency and decreasing maintenance costs.
Staff reached out to PB Loader, Porterville Dodge, Lampe Dodge, Haddad Dodge, and Jim Manning Dodge for quotes. PB Loader returned a quote of $276,329.79, Haddad Dodge returned a quote of $236,431.10 and Jim Manning Dodge returned a quote of $236,430.10. Lampe Dodge and Porterville Dodge informed us that they do not carry the required size vehicles. Jim Manning Dodge quoted the lowest and was thus selected.
Fiscal Impact:
The purchase price is $236,430.10. Currently, the budget is split 75% / 25% with $188,000 budgeted in the Wastewater Fund (431) and $62,700 in the Storm Sewer Maintenance Fund (481) under VH0290, a total budget of $250,700. Adequate funds are available to cover both Fund contributions.
Prior Council Action: N/A
Other: N/A
Alternatives: N/A
Recommended Motion (and Alternative Motions if expected):
recommendation
I move to authorize the purchase of a 2024 Dodge Ram 5500 outfitted with a utility bed, crane, welder, and compressor for $236,430.10 to replace a 2013 Ford F-350.
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Environmental Assessment Status: N/A
CEQA Review: N/A
Attachments:
Jim Manning Dodge Quote
PB Loader Quote
Porterville Chrysler Email Response
Lampe Dodge Email Response
Haddad Dodge Quote
Vehicle Purchase Authorization