Agenda Item Wording:
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Authorize the City Manager to file a Notice of Completion for; the Enhanced Crosswalk at Denton Street and Ferguson Avenue Project (CIP 3010-72000/CP0297-999) and the Linwood Street Pedestrian Pathway Project (CIP 3010-72000/CP0476-999) and an additional appropriation of $29,000 from the Measure R Local Fund to the Linwood Street Pedestrian Pathway Project.
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Deadline for Action: None
Submitting Department: Administration - CIP Engineering
Contact Name and Phone Number:
Alejandro Ortega, Associate Engineer, Alejandro.Ortega@visalia.city, 713-4164
Eric Bons, Senior Civil Engineer, Eric.Bons@visalia.city, 713-4350
Frank Senteno, City Engineer, Frank.Senteno@visalia.city, 713-4331
Nick Mascia, Assistant City Manager, Nick.Mascia@visalia.city, (559) 713-4323
Department Recommendation:
Staff recommends that City Council:
1. Authorize the City Manager to file a Notice of Completion for the Enhanced Crosswalk at Denton Street and Ferguson Avenue and the Linwood Street Pedestrian Pathway Projects.
2. Approve an additional appropriation of $29,000 from the Measure R Local Fund to the Linwood Street Pedestrian Pathway Project (CP0476).
Background Discussion:
These two projects provided additional pedestrian safety measures at two separate locations near existing elementary schools. The first location is at the intersection of Denton Street and Ferguson Avenue where an enhanced crosswalk with pedestrian activated flashing beacons was installed adjacent to the existing Denton Elementary School. The second location is along Linwood Street between Ferguson Avenue and Modoc Avenue. This provided connectivity between the existing sidewalks at each end of the project limits to provide a safe route along a county island but within City right of way between the existing residential neighborhood to and from Oak Grove Elementary School.
Enhanced Crosswalk at Denton Street and Ferguson Avenue:
The first project constructed an enhanced crosswalk at the intersection of Denton Street and Ferguson Avenue which is adjacent to Denton Elementary School. This enhanced crosswalk also provides access to Lyons Park located on the north side of Ferguson Avenue at Denton Street. The enhanced crosswalk provides a safer crossing of Ferguson Avenue and provides connectivity between the residential neighborhood on either side of Ferguson Avenue. The school crosswalk provides a closer crossing to Denton Elementary School with pedestrian activated flashing beacons. The installation of a median island and bulbouts provides protection for the pedestrian crossing Ferguson Avenue.
This project was constructed within budget. After construction and installation of the flashing beacons, City Staff met with VUSD staff on the field and conducted an orientation that provided background on the flashing beacon and on how it operates.
Linwood Street Pedestrian Pathway:
The second project constructed a pedestrian pathway along the west side of Linwood Street between Ferguson Avenue and Modoc Avenue connecting to the existing sidewalk at the north and south limits of this project. Linwood Street is a City of Visalia roadway, however the parcels to the west along this segment are still within the County. This segment of Linwood Street is currently a two-lane roadway with graded shoulders. The pedestrian pathway’s design is consistent with the neighborhood’s rural setting. The pathway meanders along the west side of Linwood Street adjacent to an abandoned irrigation ditch which was retained to function as a swale to collect any urban runoff. Oak Grove Elementary is located south of the intersection of Linwood Street at Ferguson Avenue and students walk along Linwood Street from the existing residential houses located north of the project limits to the Oak Grove elementary school. The pedestrian pathway provides a separate all weather surfaced pathway connecting the existing sidewalks at the limits of this project.
In recent years there has been significant construction of residential houses in the northwest Visalia area. This growth caused the Visalia Unified School District (VUSD) to construct a new elementary (Denton Elementary) at the corner of Denton and Ferguson to facilitate the need. There were multiple meetings with VUSD and Oak Grove Elementary parents who had expressed the need for a connective pathway along this segment of Linwood Street for students walking to and from school due to the re-boundary efforts by VUSD. The path also serves the general public as pedestrians were forced to walk along the dirt shoulder parallel to the narrow roadway.
The original contract amount for the construction portion for this project was $137,125. The final cost is $181,302. The change orders consisted of additional pedestrian safety measures Staff added during construction (AC Dike and Delineators), additional asphalt required, and unforeseen existing structures that were discovered that led to having two change orders.
Change Orders for Linwood Street Pedestrian Pathway
Change Order #1: Change of Scope $ 19,950
Change Order #2: Item 1-Balance of Quantities $ 22,917
Item 2-Unforseen $ 1,310
Total Change Order Cost $ 44,177
Changes Orders 1 and 2 were submitted and approved by the Change Order Committee on August 18, 2022 and October 6, 2022, respectively. The Change Order Committee is a non-appointed committee of technical staff who are not directly involved with the project being considered. The Committee reviews the contract change order request for completeness, accuracy, constructability, objectivity, consistency, and overall insight.
Fiscal Impact:
Enhanced Crosswalk at Denton Street and Ferguson Avenue Project (CP0297)
The Enhanced Crosswalk at Denton Street and Ferguson Avenue project is funded by the Measure R Local fund (131) and the Gas Tax fund (111) with a total project budget of $240,200.
The table below shows the cost summary for the Enhanced Crosswalk at Denton Street and Ferguson Avenue project:
Project Funding:
Measure R Local fund (131) $160,200
Gas Tax fund (111) $ 80,000
Total Project Funding: $240,200
Project Costs:
Design Staff Time Cost $ 31,600
Design -Consultant Cost (QK Inc.) $ 36,760
Construction Cost $129,385
Material Testing Cost $ 2,228
Surveying Cost $ 2,500
Construction Management -Staff Time Cost $ 22,000
Total Project Costs: $224,473
Summary:
Total Project Funding: $240,200
Total Project Cost: $224,473
Budget Surplus (MR Local): $ 15,727
Linwood Street Pedestrian Pathway Project (CP0476)
The Linwood Street Pedestrian Pathway project is funded by the Measure R Local fund (131) and the Gas Tax Fund (111) with a total project budget of $232,000.
The table below shows the cost summary for the Linwood Street Pedestrian Pathway project:
Project Funding:
Measure R Local fund (131) $ 57,000
Gas Tax fund (111) $175,000
Total Project Funding: $232,000
Project Costs:
Design Staff Time Cost $ 9,300
Design -Consultant Cost (QK Inc.) $ 42,943
Construction Cost $137,215
Material Testing Cost $ 2,228
Surveying Cost $ 4,800
Construction Management -Staff Time Cost $ 20,000
Total Project Costs: $216,486
Change Orders
Change Order #1 $ 19,950
Change Order #2 $ 24,227
Total Change Order Cost $ 44,177
Total Project Cost: $260,663
Summary:
Total Project Funding: $232,000
Total Project Cost: $260,663
Budget Surplus/(Deficit): ($ 28,663)
Appropriation Request (Measure R Local - 131) $ 29,000
Staff recommends additional funds in the amount of $29,000 be appropriated from the Measure R Local Fund to the CP0476 Linwood Street Pedestrian Pathway project to address the budget shortfall. Any remaining funding allocated to these projects will be returned to the funding source once the projects are completed.
Prior Council Action:
June 20, 2022 -
1. City Council authorized the City Manager to award Denton Street at Ferguson Avenue Enhanced Crosswalk and the Linwood Street Pedestrian Pathway projects to Bush Engineering in the amount of $282,322; and
2. Approved an appropriation of $50,200 from the Measure R Local Fund to the Enhanced Crosswalk at Denton Street and Ferguson Avenue Project (CP0297).
Alternatives:
None recommended.
Recommended Motion (and Alternative Motions if expected):
recommendation
I move to authorize the City Manager to file a Notice of Completion for; the Enhanced Crosswalk at Denton Street and Ferguson Avenue Project and the Linwood Street Pedestrian Pathway Project and an additional appropriation of $29,000 from the Measure R Local Fund to the Linwood Street Pedestrian Pathway Project.
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Attachments:
1. Project Location Map: Enhanced Crosswalk at Denton St and Ferguson Ave.
2. Project Location Map: Linwood Street Pedestrian Pathway.
3. Contract Disclosure Form.