Agenda Item Wording:
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Authorization to purchase copiers and printers - Authorize the City Manager to enter into a purchase agreement with Clines Business Equipment in the amount of $317,291 to purchase copiers and printers and enter into a 5-year maintenance and supply agreement not to exceed $55,000 annually utilizing the competitively bid National Association of State Procurement Officials ValuePoint master agreement.
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Prepared by:
Jaime Salazar, IS Supervisor, 559-713-4121, jaime.salazar@visalia.gov
John Howison, IS Manager, 559-713-4122, john.howison@visalia.gov
Renee Nagel, Finance & Technology Director, 559-713-4375, renee.nagel@visalia.gov
Department Recommendation: Authorize the City Manager to enter into a purchase agreement with Clines Business Equipment, Inc. in the amount of $317,291 to purchase copiers and printers and enter into a 5-year maintenance and supply agreement not to exceed $55,000 annually utilizing the competitively bid National Association of State Procurement Officials (NASPO) ValuePoint 187962 Master Agreement.
Summary:
Information Services (IS) manages the citywide technology equipment and software. To replace technology, the City sets aside depreciation funds annually in the IS Fund. The depreciation schedule is based on the life of the equipment or software. Copiers and printers are on a five-year depreciation cycle. The copiers and printers being replaced have been in service for seven years. To maintain operational efficiency and ensure reliable document services, copiers and printers that have reached their end-of-life will be replaced. End-of-life is determined by factors such as manufacturer support expiration, increased maintenance costs, and declining performance.
Background Discussion:
IS evaluated the current fleet of copiers and printers and identified 59 copiers and 24 printers that need to be replaced due to the age of the equipment and operational concerns. IS staff are starting to see equipment ...
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