Agenda Item Wording:
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Authorization for Payment to the California Vanpool Authority (CalVans) - Authorize the payment of California Vanpool Authority (CalVans) invoices for the Visalia Transit contributions to the Authority's vanpool program.
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Agenda Date: 08/03/2026
Prepared by:
Angelina Baker, Transit Manager, Angelina.Baker@visalia.gov, (559)713-4591
John Lollis, Assistant City Manager, John.Lollis@visalia.gov, (559)713-4323
Department Recommendation:
Staff recommends that the City Council authorize the continued payment of invoices to the California Vanpool Authority (Calvans) until a Request for Proposals (RFP) is released to the public and a contract issued based on the RFP.
Summary:
At its meeting on August 4, 2025, the Council authorized the continued payment of monthly CalVans invoices until a new contract with Calvans was awarded or a RFP was released to the public and a contract issued based on the RFP by June 1, 2026. Over the past year since the Council's action, staff explored multiple options including whether the contract can be sole sourced, and whether all potential vendors would be qualified to provide the service that the Visalia vanpool program requires. Additionally, staff has been exploring the option of establishing its own vanpool service operated by Visalia Transit. Staff determined that the RFP process was the best course of action at this time, which the RFP has been developed and is being prepared for release to the public. While the RFP process is completed, staff requests authority to continue payment of invoices.
Background Discussion:
In May 2016, the City of Visalia entered into a five-year Agreement with the California Vanpool Authority (CalVans), which expired in May 2021. At its meeting on April 14, 2023, the City Council approved entering into a one-year Agreement, which expired in May 2024. At its meeting on August 4, 2025, the Council authorized continued participation in the Calvans vanpool program...
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