Agenda Item Wording:
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Authorize Purchase of Timekeeping System: Authorize the City Manager to enter into a (5) year service and software license agreement with Kronos SaasHR for an employee time and attendance system, as well as a Public Safety employee scheduling system, for a total of $512,000, and appropriate $93,700 for the Public Safety scheduling system.
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Deadline for Action: 9/16/2024
Submitting Department: Finance and Technology Services
Contact Name and Phone Number:
Israel Luna, Information Systems Analyst, 559-713-4106 israel.luna@visalia.city
John Howson, IS Manager, 559-713-4122 john.howison@visalia.city
Renee Nagel, Finance & Technology Director, 559-713-4375 renee.nagel@visalia.city
Department Recommendation:
It is recommended that the Visalia City Council authorize the City Manager to enter into a (5) year service and software license agreement with Kronos SaasHR for an employee time and attendance system, as well as a Public Safety employee scheduling system, for a total of $512,000, and appropriate $93,700 from the General Fund for the Public Safety scheduling system. Both systems, including implementation, will cost $195,744 in year 1 of the contract. The remaining four years of the contract will be for annual maintenance of $79,000. The annual maintenance for years 2-5 has already been included in the departmental budgets.
Background Discussion:
The City of Visalia's current on-premises Time and Attendance software, called Stromberg Enterprise, went live in 2009. Although this software has fulfilled both timekeeping and reporting requirements, its technology has become obsolete and lacks modern application enhancements. In 2010 Stromberg was acquired by Kronos and the City was notified that support and updates would end in 2020. Since 2020 the system has been unsupported by the vendor and has received no updates, and staff are unable to add employees beyond the originally purchased 900 user licenses. Continued use of...
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