Agenda Item Wording:
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Award Contract - Authorize the City Manager to award a contract not to exceed $190,000 to Sebastian for the installation and replacement of the fire alarm system at the Convention Center and appropriate $190,000 from the Capital Improvement Fund.
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Deadline for Action: None
Submitting Department: Administration
Contact Name and Phone Number: Adrian Reynosa, Convention Center Manager, adrian.reynosa@visalia.city, 713-4004 John Lollis, Assistant City Manager, john.lollis@visalia.city, 713-4323
Department Recommendation: Staff recommends that the City Council authorize the City Manager to enter into a contract with Sebastian for the replacement and upgrade of the fire alarm system at the Convention Center. Staff is requesting approval for the following:
* Waive the formal bid process and award to Sebastion for a not to exceed of $190,000;
* Authorize staff to enter into a 5-year maintenance and monitoring contract for a not to exceed $35,000; and
* Appropriate $190,000 from the Convention Center Capital Fund
Background Discussion:
On December 29, 2023, the City's Fire Department put the Convention Center on fire watch due to five missing fire sensors. Staff immediately contacted Siemens, who maintains the existing fire system to replace the sensors, however, the sensors are obsolete and cannot be replaced without a system upgrade. Fire watch continues to occur twenty-four (24) hours a day, seven days a week. During non-scheduled staff hours, security is contracted to cover the facility at an average cost of $200 per day.
Staff received two proposals for the replacement and upgrade of the fire alarm system. The first proposal is from Siemens for $169,980.00 and is for the replacement of the fire alarm panels and refurbishment of the existing sensors, which is proprietary to Siemens. The second proposal is from Sebastian for $184,871.29 and is for the upgrade and compl...
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